📈 Before vs After

With Warmcal, what used to take days of back-and-forth is now booked in minutes. Whether you're a solo or a growing team, our scheduling solution will help you stay organised, reduce no-shows and create a branded experience that builds trust. Less admin, more bookings and increased conversions.

BEFORE

AFTER

Endless back-and-forth trying to book a meeting

Automated online booking via link or website

Hours lost in meeting no shows

Automated meeting reminders

Manually sending meetings links for every booking

Integration with Zoom, Google Meet, Teams—no dev work required

No clear visibility into the team’s availability

Smart booking that syncs with real-time team calendars

Time-consuming pre-meeting questionnaires

Quick, integrated pre-meeting questions built into booking

Generic booking pages that don’t build trust

Branded booking pages that build trust before the meeting

Make it effortless for clients to book time with you

Warmcal gives your law firm a modern, easy-to-use booking system that works for you and your clients—saving time, reducing no-shows, and making it simple for your clients

Keep control of your time

You decide when clients can book, so you avoid last-minute or back-to-back meetings and have time to prepare.

Easy for clients to book

Clients simply pick a time that works for them from your available options—no confusing steps or emails needed.

Mobile phone with a calendar showing a client has booked a meeting with Mariana Cruz

Automatic reminders

Automatic messages remind clients about their appointments, helping to cut down on missed meeting

Save time, focus on clients

No more wasting hours on scheduling. Warmcal handles it all so you can spend more time helping your clients.

Warmcal Features for Legal Firms

Features built to help your firm build trust, work better as a team, and get more clients through your door.

Warmcal Round Robin scheduling with team members and meeting distribution

Share bookings across your team

Assign specific types of meetings to the right person on your team—like directing initial consults to intake staff and case updates to assigned lawyers.

Fully customized Warmcal booking page with widgets like video, LinkedIn, PDF, and images

Build trust with client from the first click

Customize your booking page with videos, testimonials, social proof, resources, and branding, so you build trust and credibility before every meeting.

Warmcal meeting qualifying questions to qualify leads before scheduling

Ask the right questions about the case upfront

Add short pre-meeting questions to screen clients before they take up time on your calendar, so you know who’s a good fit before the call even starts.

Frequently asked questions

Have other questions?

How can Warmcal help my law firm?

Warmcal eliminates back-and-forth emails by letting clients and prospects book appointments directly from a link or your website. You can customize booking pages for consultations or case meetings, assign meetings to specific team members, add your firm’s branding, and automate reminders to reduce no-shows.

Can I assign different meeting types to specific lawyers?

Yes. With team scheduling, you can assign specific types of meetings to the right person on your team—like directing initial consults to intake staff and case updates to assigned Lawyers.

Is Warmcal secure enough for client information?

Absolutely. Warmcal uses encryption and secure authentication to ensure your booking data is protected. We do not store any sensitive client data beyond what's needed to schedule a meeting.

Can I add pre-meeting questions for screening or intake?

Definitely. Use qualifying questions to gather key information before a meeting—such as case type, urgency, or location—so you can better prepare or route the lead accordingly.

Do you offer support, training, or assistance?

Yes! Warmcal provides both hands-on and self-serve support to help you get the most out of your scheduling experience:

- Our dedicated customer success team is here to assist you with setup, onboarding, and optimizing your booking process.
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- Explore our searchable knowledge base with step-by-step guides covering all key Warmcal features.
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- Use our Getting Started Guide to quickly set up your account and learn best practices for scheduling.

Does Warmcal integrate with our current tools?

Warmcal integrates with Microsoft Teams, Google Calendar, Zoom, and Google meet, tools many law firms already use. You can also embed your booking page on your website for seamless intake.

What does Warmcal’s legal appointment booking look like to a potential new client?

When a new client clicks your booking link, they’ll see a clean, professional scheduling page branded with your firm’s identity. You can personalize the page with your logo, background, welcome message, and meeting type. It feels like an extension of your website—simple, trustworthy, and easy to use. No logins, no confusion—just a smooth path to getting on your calendar.

How does billing work for firms with multiple lawyers?

You can add multiple team members and assign them access as needed. We offer team-based pricing and 20% off with annual billing.. Visit our pricing page.

Do clients need to download anything?

Not at all. Clients simply click your booking link, choose a time, and get a confirmation—no accounts, no apps, just a clean experience.

Can we brand the scheduling page with our firm’s identity?

Yes. Warmcal lets you fully brand your scheduling pages with your firm’s logo, name, custom background, banners, videos, images, PDFs and social proof. This creates a professional, on-brand experience from the moment a client books—setting your firm apart and building trust early.

What if we have a unique scheduling workflow?

We’d love to help. Book a demo with our team and we’ll walk you through how Warmcal can fit into your firm's specific workflow.

Legal Appointment Booking
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